Assistant Corporate Secretary
Permanent (Full time)
Thank you for your interest in our company! To apply, click on the button above. You will be required to create an account (or sign in with an existing account). Your account will provide you access to your application information. You may review, modify, or update your information by visiting and logging into your account. JOB FUNCTION / SUMMARY: Assist the General Counsel / Corporate Secretary and the Senior Assistant Corporate Secretaries with administrative and Corporate Secretary duties, including corporate governance, board and committee matters, regulatory compliance, branching, subsidiaries, mergers and acquisitions, and budgeting. ESSENTIAL DUTIES & RESPONSIBILITIES: * Monitor changes in applicable laws, rules and regulations related to job function and track company compliance. * Gather information for and draft regulatory filings in connection with mergers and acquisitions, licensing, investments, subsidiaries, branches and FRB reporting forms. * Draft corporate authorizations, resolutions and consents; maintain corporate records; provide extracts of minutes, certified resolutions, incumbency certificates, and merger affidavits. * Obtain and analyze information to assess director board/committee independence and identify related party transactions and reportable transactions; prepare related board/committee reports. * Prepare and file documents related to formation of nonbanking subsidiaries and compliance with applicable business corporate laws subsequent to formation; maintain company subsidiary listing/organizational chart; prepare materials for subsidiary board meetings. * Maintain database of bank branches. * Assist with administering the company's Insider Trading Policy. * Assist with various department matters, including determining hardware/software needs, preparing the department's budget, monitoring department expenses. * Comply with all applicable federal, state and local banking and industry related laws and regulations including but not limited to the Bank Secrecy Act. * Perform all other related duties and special projects as assigned. SUPERVISORY RESPONSIBILITIES: None MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE: * Bachelor's Degree required or equivalent combination of education and experience. * 3+ years of related compliance, legal, corporate governance, regulatory or administrative experience and/or training required. * Paralegal certification or formal training as a legal assistant preferred. * Training in corporate law; drafting legal documents; federal, state, SEC and NASD regulatory matters and filings and management of software applications preferred * Financial Services experience is preferred. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS: * Ability to work under stress and meet deadlines * Ability to operate related equipment to perform the essential job functions * Ability to read and interpret a document if required to perform the essential job functions * Ability to travel if required to perform the essential job functions * Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an "undue hardship" then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement. Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.